Stop Starting from Scratch Every Time
Creating organizational policies is time-consuming, expensive, and critical. Generic templates don't reflect your company's culture. External consultants are costly and slow. Internal drafting ties up legal and HR resources for weeks.
MAIA's Policy Drafting Agent changes this. Trained on thousands of compliant policies across industries and jurisdictions, it generates customized, legally sound policy drafts in minutes—ready for your team to review and finalize.
Core Capabilities
Intelligent Policy Generation
Creates comprehensive policies from simple prompts. Specify your needs—remote work, data retention, expense reimbursement—and receive a complete draft tailored to your organization.
Regulatory Compliance
Automatically incorporates GDPR, employment law, health and safety regulations, and industry-specific requirements based on your jurisdiction and sector.
Company-Specific Customization
Learns from your existing policies to match your organizational voice, culture, and specific requirements. Every policy feels like it came from your team.
Multi-Domain Expertise
Covers HR, data privacy, operations, compliance, IT security, finance, and more. One agent for all your policy needs.
Version Control & Updates
Tracks policy changes, maintains version history, and alerts you when regulations change requiring policy updates.
Multi-Language Support
Drafts policies in English, Italian, and other European languages while maintaining legal precision and cultural appropriateness.
How It Works
Policy Types We Cover
Human Resources: Remote work, hybrid workplace, leave policies, code of conduct, anti-harassment, employee handbook, performance management, disciplinary procedures
Data Privacy & Security: GDPR compliance, data retention, privacy notices, cookie policies, data breach response, employee data handling, vendor data processing
Operations: Expense reimbursement, travel, procurement, asset management, facility use, health and safety, emergency response
Compliance & Ethics: Anti-corruption, conflicts of interest, whistleblower protection, gift and entertainment, sanctions compliance, third-party due diligence
IT & Security: Acceptable use, BYOD, password management, access control, incident response, software licensing, cloud usage
Finance: Expense approval, budget authority, financial controls, invoice processing, payment terms, credit management
Who Benefits
HR Departments: Rapidly develop and update employee policies to reflect changing work arrangements, regulatory requirements, and organizational growth without constant legal consultation.
Legal & Compliance Teams: Eliminate repetitive drafting work, ensure consistency across policy documents, and focus legal expertise on strategic review rather than initial drafting.
Startups & Growing Companies: Build a professional policy framework quickly as you scale, ensuring compliance without the cost of full-time legal staff or expensive consultants.
Multi-National Organizations: Adapt policies across jurisdictions while maintaining consistency in values and approach, accounting for local employment law and regulatory differences.
Quality Assurance
Every policy draft includes:
- Legal justification for key clauses with references to applicable regulations
- Risk flags highlighting areas requiring legal review or executive approval
- Alternative language options for flexibility in tone and scope
- Implementation guidance on rollout, training requirements, and enforcement
- Compliance checklist ensuring all regulatory requirements are addressed
Integration & Workflow
MAIA's Policy Drafting Agent integrates with your existing systems:
- Document management systems (SharePoint, Google Drive, Confluence)
- HRIS and employee portals for policy distribution
- Legal matter management systems
- Compliance tracking platforms
- Workflow automation for approval routing