An honest, detailed comparison of two enterprise automation platforms. MAIA Brain does everything UiPath does — and goes far beyond rule-based robots. Live in weeks. No consultants required. EU AI Act ready from day one.
UiPath is a powerful rule-based automation platform — it executes defined sequences of
actions with exceptional precision. But when something unexpected happens, it stops and
waits for a human. MAIA Brain does all of that and goes further: it reasons
through exceptions, understands unstructured documents without add-ons, learns from every
task it completes, and keeps your business moving even when processes change or edge cases arise.
Because MAIA is built on a more efficient AI architecture, it uses a fraction of the computing
resources required by UiPath for the same workload — which is why it can be delivered at
up to 60% less cost, with setup included and no consultants required.
We've taken UiPath's own advertised capabilities and compared them honestly with MAIA Brain across 13 criteria that matter to enterprise buyers. No marketing speak. No spin.
| What You Need It to Do | UiPath | MAIA Brain |
|---|---|---|
| Automate repetitive daily tasks | Yes | Yes — and learns from each cycle |
| Read and understand unstructured documents (emails, PDFs, invoices) | Requires paid AI add-on | Built in — no add-ons needed |
| Handle unexpected situations without stopping | Stops; waits for human intervention | Reasons it out and continues |
| Connect existing software (SAP, Salesforce, Oracle, Microsoft 365) | Yes — via UiPath Marketplace | Yes — 500+ integrations included |
| Multi-language support across European markets | Partial — English primary focus | Full multilingual — EN, IT, DE, FR, ES + more |
| Configure automation using plain language — no coding required | Requires developer training | Natural language process configuration |
| Orchestrate multiple AI agents working in parallel | Limited — enterprise tier only | Multi-agent orchestration — all plans |
| Monitor performance and self-improve over time | Basic analytics dashboards only | Continuous AI self-improvement |
| Run on your own servers (no cloud required) | Enterprise tier — at significant premium | On-premise available on all plans |
| EU AI Act & GDPR compliance — built in, not bolted on | Requires extra configuration & add-ons | Designed for EU AI Act from the ground up |
| Full decision explainability and audit trail | Limited explainability | Full reasoning transparency — every decision |
| Set up without a dedicated RPA consultant team | Typically requires specialist consultants | MAIA's team onboards you — included |
| Time to first live results | 3–6 months | 4–6 weeks |
MAIA Brain's architecture is fundamentally more efficient than UiPath — it requires fewer computing resources to deliver the same or better results. That saving is passed directly to you. And unlike UiPath, where the base licence is just the starting point, MAIA includes everything you need from day one.
Here's a detailed look at how MAIA Brain handles UiPath's core use cases — and goes significantly further — across every capability that matters to enterprise operations teams.
UiPath bots follow defined rules and repeat them precisely. When a form changes, a layout shifts, or a step is out of sequence, the bot breaks and your team has to intervene. MAIA Brain approaches each task with understanding — it reads intent, adapts to changes in real time, and completes the work without raising an exception. Your team stops being a safety net for fragile automation scripts.
Invoices, supplier emails, customer contracts, insurance claims, HR documents — most business data arrives in unstructured formats that traditional bots cannot read without expensive OCR and NLP add-ons. MAIA Brain understands any document type out of the box. It extracts the right information, classifies the document, routes it correctly, and initiates the next process step — all without human intervention or separate licences.
UiPath automates individual steps in isolation — each bot handles one part of a process. MAIA Brain orchestrates entire workflows from the first trigger to the final output, managing dependencies between steps, tracking the status of every task in flight, automatically escalating genuine exceptions to the right person with full context, and providing real-time visibility of where each process stands at any given moment.
Every business runs on a unique combination of software — SAP for ERP, Salesforce for CRM, Microsoft 365 for communication, Oracle for finance, custom-built systems for everything else. MAIA Brain connects to 500+ enterprise tools out of the box, with the same depth of integration that UiPath's Marketplace provides, but without per-connector licence fees. Connecting a new system takes hours, not months.
Regulatory requirements in Europe are becoming more demanding, not less. MAIA Brain is designed with the EU AI Act, GDPR, and sector-specific regulations built in from the architecture level — not patched on through configuration modules. Every decision MAIA makes is fully explainable and logged. Your data stays in your environment by default, with on-premise deployment available on every plan, not just enterprise tiers.
UiPath bots do exactly what they were programmed to do — every time, forever. The moment your business changes, someone has to reprogramme them. MAIA Brain learns from every task it completes. It recognises patterns you haven't identified yet, suggests process improvements autonomously, and gets measurably faster and more accurate over time — without a development sprint or an IT change request. Your automation ROI compounds rather than plateauing.
While UiPath enterprise deployments typically take 3–6 months and require a team of specialist consultants, MAIA Brain follows a streamlined, three-phase delivery model that gets your first automation live in 4–6 weeks — with MAIA's team doing the heavy lifting.
MAIA's specialists work with your team to map existing workflows, identify the highest-value automation opportunities, and define the initial deployment scope. We analyse your current tech stack, data flows, and business priorities — so the first automation delivers measurable ROI from day one, not after months of trial and error.
Your first MAIA automation goes live in 4–6 weeks. We handle configuration, integration with your existing tools, testing, and go-live — you don't need an in-house RPA team or external consultants. MAIA connects to your environment, learns your processes, and begins operating immediately. Your team reviews outputs; MAIA handles the work.
Unlike rule-based bots that require reprogramming every time your business changes, MAIA Brain learns continuously from every task it handles. It identifies new optimisation opportunities, reports on performance improvements, and expands its capabilities autonomously. Your automation gets measurably better every month — without a single developer sprint.
We believe in straightforward advice. Here is an honest assessment of when each platform makes the most sense — based on your organisation's situation, not our preference.
"We spent 18 months and a significant consulting budget trying to make UiPath work for our invoice and document processing workflows. When something changed — a new supplier format, a different email layout — we were back to square one with our RPA team. MAIA was live in five weeks, handled our document exceptions from day one without anyone touching it, and we are spending well under half what we paid for our UiPath deployment. It just works — and it keeps getting better on its own."
Trusted by enterprise teams across
Answers to the questions we hear most from organisations evaluating MAIA Brain against their existing or planned UiPath investment.
Book a free, no-obligation demonstration. MAIA's team will show you exactly what intelligent automation looks like for your specific processes — and provide a clear, personalised cost comparison against your current or planned UiPath investment.